# UpliftRFP

> The faster way to answer complex tenders. AI-powered tendering software for SMEs.

## Overview

UpliftRFP is AI-powered tendering software designed for SMEs, consultancies, and growing teams who respond to tenders and RFPs. The platform covers all six stages of the tender response workflow: briefing and Go/No-Go, structuring and assigning, drafting answers from your Content Vault, reviewing and refining as a team, QA assessment before submission, and export. Rather than juggling documents, emails, and spreadsheets, your team works in one place — from the moment the tender lands to the moment you submit.

## Target Audience

UpliftRFP is built for:
- Small and Medium Enterprises (SMEs) responding to tenders and RFPs
- Small businesses competing for contracts
- Consultancies managing proposal pipelines
- Growing businesses that need enterprise-level tools without enterprise budgets
- Organisations that want to win more tenders without the overhead of complex enterprise software

## Core Features

- **Tender Briefing & Go/No-Go**: Upload the tender and Tender Intelligence gives you a structured briefing — key dates, must-pass requirements, flagged risks, and clarifying questions — in minutes
- **One-Click Tender Processing**: AI extracts every question, deadline, and requirement automatically
- **Automatic Scoring Analysis**: Identifies scoring criteria, point allocations, and evaluation methods so you know which questions carry the most weight
- **Content Vault**: A searchable knowledge base of your past tenders, case studies, capability statements, and key personnel profiles
- **AI-Powered Drafting**: Generate first drafts grounded in your Content Vault — your knowledge, your voice, ready for review
- **Intelligent Source Matching**: Every generated answer shows which vault content was used, preventing hallucinations
- **Live Presence**: See who's viewing or editing each question in real time
- **Team Collaboration**: Contextual comments, @mentions, and threaded discussions against each question
- **Complete Version Control**: Every edit creates a version; compare side-by-side, revert in one click, with conflict detection if two people edit simultaneously
- **Admin and Member Roles**: Admins manage the vault, settings, and team; members focus on responding
- **QA Assessment**: Tender Intelligence checks your full response against the original tender before you submit — including embedded photos and diagrams — surfacing gaps and improvement suggestions
- **Closed Feedback Loop**: Capture evaluator feedback on past proposals — Uplift distils it into lessons, aggregates them across your whole vault, and feeds that intelligence into Eva and QA so you stop making the same mistakes twice
- **Export to Word**: One-click export to Word with your organisation's cover page, headers, footers, page numbers, embedded images, and rendered diagrams
- **Images & Diagrams in Answers**: Upload photos and insert branded Phases, Timeline, and Key Points diagrams directly in the answer editor

## Key Use Cases

- Tender response management from receipt to submission
- Go/No-Go decisions backed by structured AI briefings
- Content reuse from past proposals and company documents
- Team collaboration on complex multi-section responses
- Pre-submission QA to catch gaps before the evaluator does

## Getting Started

Access is by arrangement. Talk to the team to get set up.

Every new customer goes through a hands-on onboarding: we help get your documents cleaned up and loaded into your Content Vault, then we sit alongside you through your first tender on the platform so you get real value from day one — not weeks later.

- [Talk to Us](https://upliftrfp.ai/contact): Get in touch to discuss your tendering needs
- [Sign In](https://app.upliftrfp.ai/sign-in): Access your existing UpliftRFP account

## Main Pages

- [Home](https://upliftrfp.ai/): Product overview and how it works
- [Features](https://upliftrfp.ai/features): Full feature overview organised by the 6 stages of every tender
- [Pricing](https://upliftrfp.ai/pricing): Pricing plans and billing information
- [About](https://upliftrfp.ai/about): Company information and team details
- [Security](https://upliftrfp.ai/security): Security practices and compliance information
- [Contact](https://upliftrfp.ai/contact): Get in touch

## Pricing

All prices are in NZD and exclude GST. Pricing is based on tender volume per year, not per seat. Every plan gives the whole team access to the full platform. Plans are agreed directly with the UpliftRFP team — talk to us to find the right fit.

- **Starter** — NZ$99/month: Up to 4 tenders per year. 6-month minimum term, onboarding investment required.
- **Growth** — NZ$199/month: 5 to 8 tenders per year. 6-month minimum term, onboarding investment required.
- **Professional** — NZ$299/month: 9 to 12 tenders per year. 6-month minimum term, onboarding investment required.
- **Scale** — from NZ$399/month: 13 or more tenders per year. Priced per department, onboarding investment required.

Organisations tendering across multiple business units can run separate workspaces, each with their own Content Vault and team.

## Features Overview

- [Features Overview](https://upliftrfp.ai/features): Complete overview of all UpliftRFP features organised by the 6 stages of every tender

## The 6 Stages of Every Tender

UpliftRFP is organised around the 6 stages of every tender response.

### 1. Briefing & Go/No-Go

Upload the tender and Tender Intelligence reads everything and gives you a structured briefing: key deadlines, evaluation criteria, must-pass requirements, risks, and clarifying questions to raise before you commit to bid.

- [Briefing & Go/No-Go Features](https://upliftrfp.ai/features/briefing)

#### Briefing & Go/No-Go Features

- [Instant Tender Briefing](https://upliftrfp.ai/features/briefing/instant-tender-briefing): A structured breakdown of the tender — key dates, buyer details, scope, deliverables, and evaluation approach. Ready to export and share with your team.
- [Risk Flagging & Clarifications](https://upliftrfp.ai/features/briefing/must-pass-risk-clarifications): Must-pass requirements, categorised risks with mitigation suggestions, and clarifying questions to raise before committing to bid.

### 2. Structure & Assign

Break the tender into a structured response plan. Assign questions to the right people, track progress in real time, and keep the whole team moving toward submission.

- [Structure & Assign Features](https://upliftrfp.ai/features/structure-assign)

#### Structure & Assign Features

- [One-Click Tender Processing](https://upliftrfp.ai/features/structure-assign/one-click-tender-processing): Upload your tender and AI extracts every question, deadline, and requirement automatically.
- [Automatic Scoring Analysis](https://upliftrfp.ai/features/structure-assign/automatic-scoring-analysis): Identifies scoring criteria and point allocations so you know which questions carry the most weight.
- [Project Workspaces](https://upliftrfp.ai/features/structure-assign/project-workspaces): Dedicated workspaces for each tender, with all questions, answers, and documents in one place.
- [30,000ft View of Every Tender](https://upliftrfp.ai/features/structure-assign/tender-overview-dashboard): Track progress across all sections, monitor completion status, and identify bottlenecks at a glance.
- [Question Status Tracking](https://upliftrfp.ai/features/structure-assign/question-status-tracking): Mark questions as pending, draft, in review, approved, or completed. Filter and sort to focus on what matters most.
- [Assign Projects and Questions](https://upliftrfp.ai/features/structure-assign/team-management): Add team members, assign admin or member roles, and track contributions. Admins manage the vault, settings, and team; members focus on responding.
- [Section Table Export](https://upliftrfp.ai/features/structure-assign/section-table-export): Toggle any section to export as a two-column Q&A table instead of the standard outline layout.
- [Personalised Dashboard](https://upliftrfp.ai/features/structure-assign/personalised-dashboard): All assigned projects and tasks, latest notifications, and quick access to next actions in one place.

### 3. Content Vault

Build a comprehensive library of your best content — everything searchable and instantly accessible when generating answers.

- [Content Vault Features](https://upliftrfp.ai/features/content-vault)

#### Content Vault Features

- [Your Living Library](https://upliftrfp.ai/features/content-vault/centralised-knowledge-base): One home for past tenders, case studies, capability statements, key personnel profiles, and more.
- [Automated Case Study & Key Personnel Extraction](https://upliftrfp.ai/features/content-vault/automated-extraction): Upload any document and AI extracts case study details and key personnel information automatically.
- [Add Website Content](https://upliftrfp.ai/features/content-vault/multiple-content-types): Add any public web page directly to your vault — no manual copying needed.
- [Smart Content Discovery](https://upliftrfp.ai/features/content-vault/smart-content-discovery): Semantic search understands context and intent, not just keywords. The most relevant content is surfaced automatically when generating an answer.
- [Closed Feedback Loop](https://upliftrfp.ai/features/content-vault/closed-feedback-loop): Capture feedback on past proposals and Uplift turns it into lessons your whole organisation learns from. Lessons aggregate into an organisation-wide intelligence layer — Eva draws on them to identify gaps, and Tender Intelligence QA flags answers that repeat known past mistakes.

### 4. Draft Answers

Generate AI-powered drafts grounded in your Content Vault. Your knowledge, in your voice, ready in minutes.

- [Draft Answers Features](https://upliftrfp.ai/features/draft-answers)

#### Draft Answers Features

- [Guided Kickoff & Gap Analysis](https://upliftrfp.ai/features/draft-answers/guided-kickoff-gap-analysis): Lock in your team's strategy before drafting starts so every answer builds on a shared brief.
- [Fast AI Drafts](https://upliftrfp.ai/features/draft-answers/lightning-fast-ai-drafts): Generate professional-quality first drafts in minutes, powered by your Content Vault. Answer all questions at once or individually.
- [Needs Attention Status](https://upliftrfp.ai/features/draft-answers/needs-attention-status): Questions that need attention are flagged automatically when answers are insufficient or incomplete.
- [Intelligent Source Matching](https://upliftrfp.ai/features/draft-answers/intelligent-source-matching): Every answer includes clear source references. Answers are only generated from your organisation's content, preventing hallucinations.
- [Ask Eva](https://upliftrfp.ai/features/draft-answers/craft-with-eva): Refine answers in conversation — improve tone, add details, insert branded diagrams, or ask about a selected passage.
- [Images & Diagrams in Answers](https://upliftrfp.ai/features/draft-answers/images-and-diagrams-in-answers): Upload photos and insert branded Phases, Timeline, and Key Points diagrams directly in the editor.
- [Brand & Customisation](https://upliftrfp.ai/features/draft-answers/maintain-tone-consistency): Configure About your organisation, Writing style, Standing instructions, and Brand & styling for consistent drafts and exports.

### 5. Review & Refine

Collaborate in-platform with contextual comments, live presence, version control, and workflow management all in one place.

- [Review & Refine Features](https://upliftrfp.ai/features/review-refine)

#### Review & Refine Features

- [One Workspace for Everything](https://upliftrfp.ai/features/review-refine/one-workspace): Multiple team members in one shared environment. No email chains or version confusion. See who's viewing or editing each question in real time.
- [Keep Feedback in Context](https://upliftrfp.ai/features/review-refine/contextual-feedback): Comment directly on questions, track changes, and maintain conversation history right where it matters most.
- [@Mentions & Notifications](https://upliftrfp.ai/features/review-refine/mentions-notifications): Mention team members in comments to notify them directly. Get notified about assignments, comments on your questions, and project updates.
- [Complete Version Control](https://upliftrfp.ai/features/review-refine/complete-version-control): Every edit creates a version — AI-generated, manually edited, or auto-saved. Compare side-by-side, revert in one click. If two people edit the same answer simultaneously, conflict detection prompts you to review and choose how to proceed.

### 6. QA Assessment

Before you submit, Tender Intelligence reviews your full response against the original tender — surfacing gaps, missed requirements, and improvement suggestions.

- [QA Assessment Features](https://upliftrfp.ai/features/qa-assessment)

#### QA Assessment Features

- [Full Response QA](https://upliftrfp.ai/features/qa-assessment/full-response-qa): Every answer checked against the original tender for relevance, completeness, and alignment with evaluation criteria — including visual review of embedded photos and diagrams.
- [Automatic Fixes](https://upliftrfp.ai/features/qa-assessment/automatic-fixes): Tell QA to fix what it can; it works through open issues and re-checks the response afterwards.
- [Gap Identification](https://upliftrfp.ai/features/qa-assessment/gap-identification): Unanswered requirements, missing evaluation criteria, and unaddressed sections flagged automatically.
- [Improvement Suggestions](https://upliftrfp.ai/features/qa-assessment/improvement-suggestions): Specific, actionable recommendations per answer — grounded in what the question actually requires.
- [Export to Word](https://upliftrfp.ai/features/qa-assessment/export-to-word): One-click branded Word export with cover page, headers, footers, page numbers, embedded visuals, and optional section table layout.







## Documentation

- [Support](https://upliftrfp.ai/support): Help and documentation with guides and resources
- [Release Notes](https://upliftrfp.ai/support/release-notes): Latest updates, new features, and improvements

### Support Guides

- [Where to start](https://upliftrfp.ai/support/getting-started): Understand invitations, orientation, and the day-one workflow inside UpliftRFP.
- [Organisation workspaces](https://upliftrfp.ai/support/workspaces): How organisation workspaces keep your team's work together, how to switch between them, and how to invite colleagues.
- [Main navigation (sidebar)](https://upliftrfp.ai/support/main-navigation): The four primary areas of the app: Dashboard, Tender Responses, Content Vault, and Settings: plus notifications.
- [Settings](https://upliftrfp.ai/support/settings): Every Settings tab explained: profile, Organisation details, Customisation, workspaces, billing, team management.
- [Customisation](https://upliftrfp.ai/support/organisation-intelligence): Configure About your organisation, Writing style, and Standing instructions so every generated answer reflects your organisation's voice.
- [Brand & styling](https://upliftrfp.ai/support/brand-and-styling): Configure brand colours, fonts, export cover page, and diagram styling for Word exports and embedded visuals.
- [Content Vault: overview](https://upliftrfp.ai/support/content-vault-overview): What the Content Vault stores, how document types differ, and how the AI uses your content when generating answers.
- [Content Vault: upload & manage](https://upliftrfp.ai/support/content-vault-upload): How to add files, what file types are supported, what happens during processing, how to search, and how to remove documents.
- [Content Vault: case studies & key personnel](https://upliftrfp.ai/support/content-vault-case-studies-key-personnel): How AI-assisted extraction turns uploaded documents into structured records you can edit and reuse in tender answers.
- [Submission date & outcome (document context)](https://upliftrfp.ai/support/document-context): Record when a proposal was submitted and whether it won: this prioritises the best content during answer generation.
- [Dashboard](https://upliftrfp.ai/support/dashboard): Your home screen: tasks, quick paths into active responses, and a summary of what needs your attention.
- [Notifications](https://upliftrfp.ai/support/notifications): What triggers in-app and email notifications, how to manage them, and what to do when you stop receiving them.
- [All responses & creating a response](https://upliftrfp.ai/support/all-responses-create): The Tender Responses list, how to create a response from an RFP upload, the screening go/no-go phase, and what to expect during document extraction.
- [Response Approach: guided setup](https://upliftrfp.ai/support/response-approach): A guided path from kickoff through to a finished response — capturing your approach and gaps before drafting, then drafting, QA, and preview in sequence.
- [Project page (tender response)](https://upliftrfp.ai/support/project-details): The main workspace for one response: question list, progress tracking, bulk generation, QA, export, and all project-level actions.
- [Project settings](https://upliftrfp.ai/support/project-settings): Configure individual settings for a specific tender response: deadline, timezone override, buyer details, and more.
- [Sections & questions](https://upliftrfp.ai/support/sections-and-questions): How to add, rename, reorder, and remove sections and questions: and why accurate structure improves draft quality.
- [Project sidebar: Status, team, tasks, comments, activity](https://upliftrfp.ai/support/project-sidebar): The five tabs in the right-hand sidebar on the project page: what each does and how to use them effectively.
- [Question page: answers, Eva, versions](https://upliftrfp.ai/support/question-page): How to work on a single question — editing your draft, using Eva, saving versions, and working with your team.
- [Eva (AI assistant)](https://upliftrfp.ai/support/ai-assistant): Using Eva to refine answers, upload files for context, manage long conversations, and get the most from conversational AI in your tender work.
- [Bulk answer generation](https://upliftrfp.ai/support/bulk-answer-generation): Generate first-draft answers for many questions at once: how to run it, monitor progress, and review the output.
- [Tender Intelligence QA](https://upliftrfp.ai/support/tender-intelligence-qa): How to run a quality audit across your response, read the findings, act on them, and re-run before submission.
- [Project Preview](https://upliftrfp.ai/support/project-preview): Review your response structure, question status, and answer content in a clean read-only view before exporting.
- [Export & add to Content Vault](https://upliftrfp.ai/support/export-and-content-vault): Download your response as a Word document, what to check before exporting, and how to store the completed pack for future reuse.
- [Troubleshooting](https://upliftrfp.ai/support/troubleshooting): Solutions to the most common issues across the Content Vault, answer generation, export, and team access.


## Blog

Articles, guides, and insights on tendering and RFP response.

- [Blog](https://upliftrfp.ai/blog): All articles

### Recent Posts

- [Introducing Referee contacts vault](https://upliftrfp.ai/blog/introducing-referee-contacts-vault-store-and-assign-referees-in-seconds) (6 August 2026) — A dedicated vault for storing referee contact details for easy pre-populating tenders.
- [Introducing Branded Exports and Visuals: Submit Tenders That Look Like You](https://upliftrfp.ai/blog/introducing-branded-exports-and-visuals-submit-tenders-that-look-like-you) (4 August 2026) — Exported Word documents now carry your organisation's branding, images, and diagrams without manual reformatting.
- [Introducing Response Approach: A guided path from kickoff to submission](https://upliftrfp.ai/blog/introducing-response-approach-from-kickoff-to-submission-ready) (30 July 2026) — Response Approach captures your team's strategy and tender knowledge upfront, before drafting begins, rather than figuring it out answer by answer.
- [Is Loopio Too Expensive? Choosing RFP Software When You Run 10 to 15 RFPs a Year](https://upliftrfp.ai/blog/is-loopio-too-expensive-rfp-software-alternatives) (10 June 2026) — Loopio is a genuinely capable platform — but at NZ$34,000 a year with a 10-seat minimum, the economics only work if you have a dedicated bid team. Here's what mid-sized teams should consider instead.
- [ChatGPT Is Not a Tender Tool. Here Is Why It Matters.](https://upliftrfp.ai/blog/chatgpt-is-not-a-tender-tool) (10 June 2026) — General-purpose AI can start a tender response, but it can't manage one. Here's why teams relying on ChatGPT hit the same wall every time.

## Legal

- [Terms of Service](https://upliftrfp.ai/terms): Terms of use for the platform
- [Privacy Policy](https://upliftrfp.ai/privacy): Privacy and data protection information